OSHA audits are not something you usually plan for. Often, an OSHA inspector simply shows up at your firm to conduct an inspection. There are a number of things you can do to reduce your stress and to ensure your audit goes smoothly. It is always best to think about how your facility would respond to OSHA knocking at the door before it happens. Remember Partners Risk Services can help you with all your business insurance needs.
What are some the things that might trigger an audit?
A planned visit
A workers’ Compensation Claim
Follow-up on a previous inspection
An OSHA audit will generally consist of the following: the arrival, opening conference, tour, and closing conference. There are real benefits to planning in advance for an OSHA visit. Advanced planning benefits:
Makes the visit go more smoothly
Allows you to be prepared
Creates a positive impression
May result in fewer violations
Here are some items to keep in mind when preparing for a visit:
Have all training documented; including new employee orientation
Keep your MSDS book in an accessible location, and keep it updated
Keep and update all injury/illness records
Update your emergency preparedness and evacuation procedures, including (if applicable):
Fall protection plan for all work above 4 feet
Machine guarding must be OSHA compliant
Make sure housekeeping is managed everyday
All exits are kept clear
All electric panels must be closed
All/any drums must be clearly marked, including the name of the product and the hazard type
Make sure all your posting requirements are up to date
Make sure your safety committee meeting minutes are up to date and accessible
Don’t discourage employees from talking
Think about hazards, not just standards
Check out OSHA’s Field Operations Manual for inspectors. (you can download a PDF here)
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